Cut annual software spend by 15–20% — beyond what your team has already negotiated. We turn your licence estate into a leaner version of itself, powered by AI-driven intelligence and continuous automation.
Software is one of the largest line items in the enterprise IT budget — and one of the least understood. Contracts are dense. Entitlements drift. Deployments outrun what you actually own. Renewal cycles bring more pressure than clarity. The result: spend that grows faster than usage.
Baselining is where we begin. We build a defensible licence position vendor by vendor, reconcile every entitlement against actual deployment and consumption, and translate that picture into action — harvesting unused licences, right-sizing tiers, restructuring renewals, and feeding the optimisation watch-list with new opportunities every month.
The managed service keeps the work compounding. AI models continuously surface anomalies. Automation handles the reconciliation. Our consultants act on the signals. Continuously baselined. Continuously optimised. Continuously audit-ready.
Our AI and Automation powered Service connects all six baselining disciplines into a single continuous loop — Discovering data, reconciling entitlements, surfacing waste, and automatically triggering actions on Dashboards. This helps you to learns about your IT estate in less time, becoming sharper with every renewal cycle.
Machine learning accelerates contract and entitlement document analysis, reducing interpretation time by up to 70% while maintaining consultant-verified accuracy.
Deployment, consumption, and entitlement data is reconciled at scale through automation — eliminating manual spreadsheet work and human error from the ELP process.
The Automation powered reports will provide usage patterns, contract dates, and spend anomalies continuously — surfacing optimisation signals before renewal pressure arrives.
Every engagement follows the same operating discipline — entitlement intelligence first, optimisation guidance last. AI and automation accelerate each stage while consultant oversight ensures complete accuracy.
We analyse contracts, purchase records, product use rights, amendments, and vendor-specific licensing terms to establish a clear entitlement foundation. AI-assisted contract intelligence accelerates document interpretation — processing hundreds of pages of licensing documentation in hours, not weeks — while consultant oversight ensures complete licensing accuracy.
We establish a defensible view of what your organisation owns versus what is actually being consumed. Automation reconciles deployments, usage, and entitlements at scale across thousands of devices and users simultaneously — dramatically reducing manual effort and delivering a position that is both faster and more accurate than traditional approaches.
We identify opportunities to reduce software spend without impacting business continuity. Using AI-driven pattern recognition and automation, we uncover hidden waste often missed through manual reviews — including dormant subscriptions, tier mismatches, and cross-vendor consolidation opportunities that traditional audits overlook.
Paying for software doesn't mean people are using it. We assess utilisation patterns, inactive users, maintenance costs, and adoption trends to ensure every software investment creates business value. Automated usage monitoring runs continuously — flagging deviations and new optimisation signals in real time between formal engagement cycles.
Software licensing rarely exists in isolation. We correlate infrastructure and hardware environments with licensing requirements to improve licensing accuracy and support optimisation opportunities. Automated asset discovery and infrastructure mapping feeds directly into the ELP — eliminating the manual effort of correlating hardware and software data across complex environments.
Beyond technical analysis, we help organisations make commercially smarter software decisions. AI-informed benchmarking and market intelligence feeds into our strategic recommendations — so the guidance we give on renewals, negotiations, and vendor engagement is backed by data, not instinct alone.
The baselining engagement carries three operating services that keep the value flowing between projects — not bolt-ons, just part of how we work.
On-demand licensing support for your IT, procurement, and finance teams. Issue resolution, vendor coordination, deployment-change reviews, M&A licence implications — senior SAM specialists within a 24-hour SLA, every working day.
Learn moreSaaS visibility, subscription governance, and spend control for the platforms that now dominate the budget — ServiceNow, Salesforce, Microsoft 365, Adobe, Workday, and the long tail. Application rationalisation, renewal-driven optimisation, vendor by vendor.
Learn moreRenewal preparation that starts months ahead of the contract date. Commercial benchmarking, negotiation preparation, T&C review, and structured vendor engagement — so renewal cycles produce savings instead of surprises.
Learn moreIn under three months, Proteam transformed fragmented data into decision-ready intelligence using automated capabilities within the client's existing toolset — delivering a level of clarity that accelerated procurement decisions at scale.
Baselining and managed services often pair with one of these services — either as the operating layer above a one-off engagement or as the early-warning system that identifies future optimisation opportunities.
Where does your SAM practice actually sit on the maturity curve — and where could it be in 18 months? We benchmark current state across people, process, and tooling, then design a transformation roadmap that gets you to the next level without rip-and-replace pain.
Learn moreA clean licence baseline is the strongest possible defence against the next vendor audit. And if a notice does land, our defence team picks up where the optimisation work leaves off — neutralising risk, challenging methodology, and negotiating directly with auditors.
Learn moreThe free SAM consultation is where most licence optimisation engagements begin. A senior consultant walks through your environment, your priority vendors, your existing tooling, and the savings range that's realistic for your estate.